Working with Panopto (and other) Video Files –
downloading, storing, and sharing

Learning Technologies recommends that you download any Panopto videos that you want to keep for future use.   Our license for Panopto will expire at the end of Fall Semester 2019; files on that system will become unavailable by February 1, 2020.

The following instructions detail how to download the files to your local computer, how and where to move them for long-term storage, and how to share them for various audiences.

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Downloading Panopto videos

1. Direct your browser to the Truman panopto link:  http://trumanstateuniversity.hosted.panopto.com
2. Log-in (via Blackboard option) with your Truman username and password
3. Go to the Folder where the video resides, and hover your mouse over the video title. A pop-up menu will appear below the video title.
4. Click on the Settings option
5. On the details page that opens, look for the menu on the upper left.
6. Click on the Outputs option
7. You will see a variety of already rendered options
   1. drop-down menus show more options that can be produced.
   2. For the default, choose “Download Podcast”
      • This will provide you with a picture-in-picture .mp4 file
   3. If you want to have a file rather than the defaulted pip.mp4 file, you can make different options from the default mode (i.e., picture-in-picture -> Primary Video Only, and 720 p-> 1080p), please click the button “Apply”, which is underneath the “Quality” option; then it takes Panapto some time to convert the product for you. Then, choose “Download Podcast”
8. For video instructions on this process, watch our tutorial here.
9. For more information on video formats and other Panopto download options see this page from Panopto.

Upload Your Videos to Google Drive

Truman has a GSuite for Education enterprise account, that means that all Truman users can log into the GSuite with their Truman username and password to access UNLIMITED file storage space on Google Drive – making it ideal for the long-term storage of videos.

• Follow these steps to easily upload files to the Google Drive from your computer.
• Or, watch our TechBreak video on uploading files to Google Drive.

Securing your Files on Google Drive for Sharing

Once uploaded, you can now keep your files private, or share them with individuals, or groups, or everyone!  Consider your options as you choose the permissions that best meet your needs for securing your files for sharing.  We typically recommend use of the “Anyone at Truman with the Link” option for most educational content.

• Follow these steps to set permission levels
• To better understand what the settings mean by review this blog post on Understanding Sharing Settings by Jeffrey Bradbury at TeacherCast

Sharing your Files from Google Drive to Blackboard

Once your files are stored on Google Drive and permissions are set as you wish – you may now share them on websites, in email, or as items in Blackboard.

To begin this process, you will need a sharable link.  You may have copied that in the previous step when you set the permissions on your file.  If not, follow these steps –

1. On a computer, go to Truman’s GSuite home page and enter the Drive.
2. Click the file you want to share.
3. Click Share or Share .
4. At the top right, click Get shareable link.
5. Copy and prepare to paste the link  in the tool via which you want to share it.

• • For more detailed instructions on creating and getting sharable links to individual files or whole folders on the GSuite drive, visit this support page.

Next, you’ll log into Blackboard and enter the course in which you want to share the link.  You may want to create a whole content area for videos on you course menu, or you may want to just make individual links in weekly content.  To do the latter, follow these steps –

1. Log into Blackboard and enter the desired course
2. Make sure edit mode is On
3. Choose a content area, learning module, lesson plan, or folder, and select Build Content to access the sub-menu; select Web Link
4. Complete the on-screen form, pasting the link you copied from the previous steps in the Google Drive.
   • For more detailed instructions on building the link to your video/s in Blackboard, visit Blackboard’s support page on this topic.
   • If you prefer video instructions, here is another method of linking materials on the Google Drive to Blackboard.  Check out Tracey Powers’ tip from Central Arizona College.

Adding Transcriptions to your videos

Learning Technologies recommends that you add accessible transriptions to your instructional videos whenever possible.  There are many ways to do this.  One free option is to use the machine transcription tool in YouTube.  To use this automated service, you will upload your videos to Youtube instead of GoogleDrive.  YouTube is also part of the GSuite for Education provisioned by Truman.  Follow these instructions to transcribe your video, after you have uploaded your videos into your Truman YouTube channel:

1. Log into you YouTube, with your Truman username and password
2. On the video manager select the video that you wish to transcribe, click edit
3. Click Subtitles & CC,
4. Click English automatic
5. When you show the video, it will show the captions underneath the video, and the automatic transcription of the video.
6.  Click edit when you play the video, then you can edit the text of the video transcription.  **This is an important step as machine translation is not 100% accurate and does not ensure accessibility**
7.  When you finish editing your transcript of the video, click publish edits and you will see English automatic and English.
8.  Check the video again and check the transcription whether it appears correctly under the video
9. Once completed, you will have the option to set permissions and get a sharable link similarly to the Google Drive options above.
10. NOTE: The defaulted video length is up to 15 minutes on Youtube. However, if you verify your youtube account, the maximum file size you can upload is 128GB or 12 hours. The steps to verify your account are:
    • After you try to upload a video to your youtube account, you can choose your video’s title, description, and settings, then, tap Next.
    • Youtube will notify that your video uploading is abandoned. The video could not be processed. Then you can click “learn more”.
    • It will lead you to a page, where you select Verify to verify your Google Account.
    • Enter your phone number and choose whether you’d like to receive a text or phone call.
    • Choose SEND CODE.
    • You need to enter the verification code you got by text or phone call.  If you could not get the code through text or phone call, here are troubleshooting steps.