is Truman’s web conferencing tool. It provides a platform on which to conduct live online conferences, presentations, lectures, meetings and group chats.
In addition, faculty can now use Zoom inside Blackboard to schedule conferences with students and hold online office hours. Zoom can be used to record mini-lectures, tutorials, and other content to supplement course resources. Zoom can even be used for daily lecture capture sessions.
Set up properly, Zoom recordings are saved with audio transcripts to provide accessibility to all learners.
First Steps –
- Contact the Learning Technologies Team firstname.lastname@example.org to request a Zoom Pro account. Additional details
- Log-in at http://zoom.us to set up automatic transcription settings
- Choose Settings –> Recording –>Audio transcript –>Select and Save
- Review other settings at your leisure
Schedule lecture capture or online office hour sessions
- Log into your Blackboard, locate the course folder, and then find the Tools button
- In Tools, you will find the Zoom option at the end, alphabetically.
- Click on Zoom meeting button, click to show only course recordings.
- Select the Schedule a New Meeting button, in the topic box, name the session descriptively
- To further customize your session, choose Meeting Options. Review and select options that may be helpful. Be sure to click Save to lock-in your choices for individual sessions.
- Important – All meetings/sessions must be both scheduled AND started. You may schedule all meetins/sessions in advance and then start at the day/time of the event, or you may schedule and start meetings on demand/as needed.
- Note – you will need to notify your students that the meetings/sessions will be recorded
Start a meeting/session
- Log into your Blackboard, locate the course folder, and then find the Tools button. Select the Zoom tool.
- Review scheduled meetings and start the apporpriate one, or schedule and start a meeting if none are pre-scheduled.
- Arrange Zoom windows for comfortable viewing/working. You may wish to share your screen if you want students to easily follow what you will demonstrating or sharing.
- Important – before beginning to speak or present, click to start recording –> to the cloud. (These are settings that can be set to happen automatically if desired.) In order to ensure that transcriptioning works and the videos will be available to your students, you MUST record to the cloud.
- You can stop or pause the recording any time during the meeting.
- When done, click Stop recording (follow all on-screen prompts) and then End meeting.
- You will be notified via email when your recording and transcript have processed.
- Important – you must proofread and edit the auto transcription as no machine transcription is 100% accurate. To meet accessibility requirements – the transcription must be accurate so that students appropriately understand the content.
Accessing the recordings
As the instructor, you may access the recordings by logging in at http://zoom.us and looking in the Recordings link, or by accessing the Zoom tool in Blackboard.
Students will review the recordings in Blackboard by navigating to Course –> Tools –> Zoom Meetings
Joining live sessions
If using Zoom as a recording tool for a live class, the instructor does not need to have students “join” the Zoom meeting session. However, if you have remote students or guest speakers – those attendees can join the meeting session live.
Enrolled students can join the session via the Meeting link in the Zoom tool in Blackboard.
To invite guests, one easy option is to use the “Copy URL” option in the meeting details and paste that link into an email you compose in your email application. For other options for inviting guest participants, review the following tutorial, Sending Invitations Tutorial.
- Participants can join a meeting from their phone, desktop, mobile and tablet devices.
- Multiple remote students/guests can attend a meeting/session at the same time (up to 100 participants)
- The participants have two-way video, audio, and collaboration features.